Privacy policy

Safe Web Innovations is responsible for the processing of personal data as described in this privacy statement.

Company name

Safe Web Innovations

owner

Gokhan Yagci

address

Star wall toad 6
6841 CP Arnhem
Netherlands

KvK number

87733625

Email address

info@safewebinnovations.nl

telephone number

+31 (0)6 15 0330 59

Which data we process depends on the way you use our website or contact us.

We can process the following data, among others:

• name and company name;
• email address and telephone number;
• address, invoice and business data;
• contact preference and communication history;
• information about your project, wishes, planning and budget;
• data that you provide yourself in a form or message;
• quotes, agreements, invoices and payment information;
• technical data, such as IP address, browser and device type;
• cookie preferences and data on website use;
• files, content, access details or other information necessary for the execution of an assignment.

We do not request special or criminal personal data, unless this is necessary for a specific service and legally permitted. Do not provide such data via our public forms.

We process personal data for the following purposes:

• answering questions and contact requests;
• preparing and issuing quotations;
• the implementation and management of agreements and projects;
• providing websites, applications and other services;
• maintaining business communication;
• invoicing, administration and tax obligations;
• support, maintenance and security;
• improving our website and services;
• capturing and managing cookie preferences;
• preventing abuse, spam and security incidents;
• complying with legal obligations;
• defending or exercising legal claims.

Depending on the situation, we process data based on one or more of the following grounds:

• your consent;
• the implementation of an agreement;
• taking measures before concluding an agreement;
• a legal obligation;
• a legitimate interest, such as security, administration, fraud prevention or improvement of our services.

When we base ourselves on consent, you can withdraw this consent at any time. Withdrawing consent does not have retroactive effect.

Safe Web Innovations does not make exclusively automated decisions that have significant legal or similar consequences for individuals.

You can contact us and submit a project request via our website. We will then process the information necessary to assess and respond to your request.

Your name, email address, telephone number, subject and message can be processed in the contact form, among other things.

In addition, the following data can be processed in the project start form, among other things:

• company name;
• project type;
• description of the project;
• desired schedule;
• budget indication;
• any additional wishes and information.

Our forms may use technical security measures, including a CSRF token and a hidden honeypot field to limit automated spam.

When you contact us by email, phone or WhatsApp, we will process the contact details and content of the communication necessary to answer your question or perform our agreement.

For the use of WhatsApp, the terms and conditions and privacy rules of the provider of that service also apply. Please do not share sensitive or confidential personal data via WhatsApp.

Our website may use cookies and similar techniques to make the website technically functional and remember your preferences.

Your cookie preferences can be stored locally in your browser. This allows the website to remember which choices you have made before.

Functional techniques necessary for the operation and security of the website may be used without prior consent when the law permits.

Analytical or marketing techniques that require consent will only be activated after you have given your consent for this.

You can review and adjust your preferences again via the fixed cookie icon on the website. You can also delete or block cookies via the settings of your browser.

Blocking functional cookies may result in certain parts of the website not working optimally.

Safe Web Innovations does not sell personal data to other organizations or individuals.

We only share personal data when this is necessary for our services, business operations, security or legal obligations.

External parties can be used for this, such as:

• hosting and domain providers;
• email and communication services;
• accountancy and administrative service providers;
• payment and billing services;
• IT, security and backup services;
• cloud and software suppliers;
• legal or professional advisors;
• government agencies when we are legally obliged to provide data.

External parties are only granted access to data they need for their task. Where necessary, we conclude appropriate agreements on confidentiality, security and data processing.

Some service providers may be able to process data outside the European Economic Area. In that case, we strive for a valid basis for data transfer and appropriate safeguards in accordance with applicable privacy legislation.

We do not retain personal data for longer than necessary for the purpose for which they have been collected, unless a longer retention period is legally required or justified.

We generally follow the following principles:

• general contact requests will be removed when they are no longer relevant;
• project applications and quotes are kept as long as necessary for follow-up, proof and business administration;
• customer and project data will be kept for the duration of the agreement and a reasonable period afterwards;
• administrative data and invoices are kept for a minimum of seven years when this is tax-mandatory;
• communication can be kept as long as it is relevant to the provision of services, agreements or legal position;
• technical security data may be temporarily retained for investigation, security and abuse prevention;
• cookie preferences remain stored until they expire, are changed or deleted by you.

When data is no longer needed, it is deleted, anonymized or made inaccessible, insofar as this is technically and legally possible.

Safe Web Innovations takes appropriate technical and organizational measures to protect personal data from loss, misuse, unauthorized access, unwanted disclosure and unauthorized modification.

Depending on the processing, measures may consist of:

• encrypted connections via HTTPS;
• secure accounts and access management;
• restriction of access to necessary persons;
• security of forms against abuse and spam;
• updates and technical maintenance;
• backups and recovery measures;
• logging and control of security incidents;
• safe storage of confidential configuration data.

Passwords, SMTP login details, API keys and other secret configuration data are not deliberately placed in public source code or public Git repositories.

No system can guarantee complete security. If you suspect that personal data has been used incorrectly or there is a security problem, please contact us as soon as possible.

Depending on the situation and applicable legislation, you may exercise the following rights:

• right to access your personal data;
• right to correction of incorrect or incomplete data;
• right to removal of personal data;
• right to restriction of processing;
• right to object to processing;
• right to data portability;
• right to withdraw consent;
• right not to be subjected to certain exclusively automated decisions.

You can submit a request via info@safewebinnovations.nl . Clearly indicate which law your request relates to.

To prevent abuse, we may ask for additional information to establish your identity. Do not provide unnecessary information.

We will respond within one month in principle. For complex or extensive requests, this period may be extended in accordance with law. We will inform you when this is necessary.

A request may be refused or restricted if there is a legal basis for doing so, for example when data is needed for a legal retention obligation or legal claim.

Our business services and website are not specifically aimed at children or minors.

We do not intentionally collect personal data from children without the consent of a parent, guardian or other legal representative when such consent is required.

If you suspect that we are processing personal data of a minor without valid consent, please contact us. We will review the request and delete the data when there is cause to do so.

Safe Web Innovations may modify this privacy statement when our services, website, data processing or legal obligations change.

The most recent version is published on our website. At the top of the page is the version or date of the last substantive update.

In case of important changes, we may provide additional information via our website or directly to the relevant customers and contacts when appropriate.

We advise you to consult this privacy statement regularly.

For questions about this privacy statement, the processing of your personal data or the exercise of your privacy rights, you can contact Safe Web Innovations.

Email: info@safewebinnovations.nl

Phone: +31 (0)6 15 0330 59

We try to carefully and in consultation with each other solve questions and complaints.

In addition, you have the right to lodge a complaint with the Data Protection Authority if you believe that your personal data is being processed in violation of privacy legislation.